The 5-Step Blueprint to Planning a Stress-Free Team Photoshoot
Planning a team photoshoot can feel like a lot. Who's coming? When? Where? What do they wear? What if half of them are nervous?
Here's the good news: you don't have to overthink it. We've done this with gyms, coaching squads and client communities, and we've boiled it down to a simple five-step blueprint, so you can stop stressing and start building the hype.
From your first message to your final gallery, we handle the stress. You just get to show up and watch your team feel like an absolute powerhouse.
Steps 1 & 2: The Foundation – Choose Your Capacity and Lock In the Date
Every great team shoot starts with two decisions.
Choose your capacity. Our team packages are built around the size of your group, and that determines how long we shoot:
Up to 6 people: 2 hours
Up to 10 people: 3 hours
Up to 15 people: 4 hours
That time is what lets everyone get proper posing guidance, individual moments and the big group hype shots, with nobody rushed.
Lock in the date. Send us three dates that work for you and we'll find the best fit. Fridays and Saturdays are the most popular, so the earlier you lock yours in, the better.
P.S. We also have 1 and 2 photographer packages, depending on your budget.
Step 3: Curate the Location and Vibe
This is where the aesthetic comes to life. Think luxury homes, modern studios and elite gyms across South East Queensland, and the location booking is included in your package (some premium locations may carry an extra fee, so we'll always confirm up front).
What vibe is your team going for? Polished and high-end? Raw and gritty in the gym? Bright, luxe and fun? We have partnerships with beautiful locations all across Australia, so you don't have to stress about finding the right one.
When you book, we send you a gallery of locations to choose from. Have your own gym or space in mind? Bring it. We'll deduct the location fee from your package.
P.S. We also travel interstate to bring the hype squad to you.
Step 4: The Client Prep Guide
This is the step that makes your life easy.
Once you've booked, the Life Portraits team sets you up with an online Google Sheet to record every client's details, plus timings, location information and your package, so nothing gets lost in a group chat.
We also send a client preparation email that helps you communicate the key information to your people. And because outfits and hair and makeup are usually the first things on everyone's mind, we've got recommendations, outfit ideas and tips ready to go through our blogs and Instagram page.
On the day, Jada hosts teams of up to 15 with ease alongside our Life Portraits crew, keeping the energy high and the day running smoothly.
Step 5: The Payoff
Here's what you've been building towards: stepping into the most empowering experience.
The result: high-end, empowering imagery that showcases your coaching and your brand authority, while celebrating your team's collective strength and determination.
The deliverables: as the coach, you receive images of the team as part of your package, plus your own gallery if you're attending. And every attendee gets their own photoshoot gallery to choose their favourites of themselves.
Why Coaches Keep Rebooking
From first communication to delivery of the images, our founder, Em, makes sure every coach and every client leaves the team experience feeling celebrated, empowered and wanting to do it all again. Most of our coaches rebook, time and time again.
It's not just about the photos. It's about letting your community be celebrated, and giving your team a day they'll talk about for months.
Ready to Plan Yours?
Planning a team shoot for your gym, your squad or your clients? Let's build your blueprint together.
DM us "TEAM" on Instagram at @lifeportraits.photography, or enquire about a team photoshoot here.
